file a trademark application for pvt ltd

As a Director of your Private Limited Company, you can file a trademark application online for your company. However, you must ensure that all required documents are in place and comply with the legal requirements.

Detailed List of Documents Required for Trademark Application

1. Basic Documents for Filing

✅ Trademark Details:

  • Name of the Trademark (Wordmark, Logo, or both)
  • Class of Goods/Services (as per the NICE Classification)
  • Description of the Goods/Services

✅ Company Details:

  • Certificate of Incorporation (COI)
  • PAN Card of the Company
  • MSME/Udyam Registration Certificate (for discounted fees)

✅ Applicant’s Details:

  • Name & Address of the Director (Authorized Signatory)
  • Mobile Number & Email ID

✅ Attorney/Authorized Signatory Details (If applicable)

  • Power of Attorney (If filed through an agent or consultant)

✅ Digital Signature Certificate (DSC)

  • Required if filed through a company’s login

2. Additional Documents (If Required)

✅ Board Resolution for Trademark Filing (If required)

  • Required if the application is filed by a Director on behalf of the Company

✅ List of Directors (If required)

  • To confirm the authorized signatory

✅ Trademark User Affidavit (If claiming prior use)

  • If the trademark has already been in use before filing the application

✅ Logo (If applicable)

  • In JPEG format (Max 2MB, 8cm x 8cm)

✅ Form TM-48 (If filing through a consultant/agent)

  • Power of Attorney for the Trademark Agent/Attorney

✅ Proof of Use (If the Trademark is already in use)

  • Invoices, Website Links, Advertisements, or Other Supporting Documents

Government Fees for Trademark Filing (Using MSME)

Type of Applicant

Standard Fee

MSME/Startup Fee

Individual/Startup/MSME

₹4,500

₹4,500

Company/LLP/Others

₹9,000

₹4,500

Formats of Required Documents

1. Format of Board Resolution for Trademark Filing

[Company Letterhead]
BOARD RESOLUTION

It is resolved that [Director’s Name], Director of [Company Name], is authorized to apply for trademark registration of the name/logo [Trademark Name] under Class [Class No.] on behalf of the company.

 

Certified True Copy
[Director’s Signature]
Name: [Director’s Name]
Designation: Director
Date: [DD/MM/YYYY]

2. Format of List of Directors

[Company Letterhead]
LIST OF DIRECTORS

 

This is to certify that the following are the directors of [Company Name] as per the latest records:

 

1. Name: [Director 1]
2. Name: [Director 2]
3. Name: [Director 3]

 

Certified by:
[Director’s Signature]
Name: [Director’s Name]
Designation: Director
Date: [DD/MM/YYYY]

 

3. Format of Trademark User Affidavit (If claiming prior use)

 

AFFIDAVIT FOR USE OF TRADEMARK

 

I, [Director's Name], Director of [Company Name], do solemnly affirm that our company has been using the trademark [Trademark Name] in Class [Class No.] since [Date of First Use] in connection with [Goods/Services].

 

The trademark has been continuously used in our business, and supporting evidence (invoices, advertisements, website links) is attached.

 

[Director’s Signature]
Name: [Director’s Name]
Designation: Director
Date: [DD/MM/YYYY]

Detailed List of Documents to be UPLOADED while Filing the Trademark Application

  1. Company PAN Card
  2. Certificate of Incorporation
  3. MSME/Udyam Registration Certificate (if applicable for discounted fees)
  4. Logo (JPEG format, 8cm x 8cm, max 2MB) (if applicable)
  5. Board Resolution (if required)
  6. List of Directors (if required)
  7. Trademark User Affidavit (if prior use is claimed)
  8. Power of Attorney (Form TM-48) (if filed through an agent)
  9. DSC (If required for filing through company’s login)

How Chhabria Associates Can Help You in This Matter

As a tax professional and consultant, Sanjeev Chhabria’s firm (Chhabria Associates) can assist you in the following ways:

  1. Trademark Search & Classification:
    • Conducting a detailed trademark availability search to avoid future legal conflicts
    • Selecting the correct trademark class
  2. Preparation of Documents:
    • Drafting and verifying the Board Resolution, User Affidavit, and List of Directors
    • Assisting with the Trademark User Affidavit (for claiming prior use)
    • Preparing the Power of Attorney (Form TM-48)
  3. Filing the Trademark Application Online:
    • Assisting in the online filing of the trademark on the IP India Portal
    • Ensuring all documents are correctly uploaded
  4. Responding to Trademark Objections (if any):
    • If the trademark faces objections, Chhabria Associates can draft reply responses
    • Representation in case of a trademark hearing
  5. Monitoring & Renewal:
    • Keeping track of the trademark application status
    • Assisting in trademark renewal (after 10 years)

NOTE:

Yes, you can file your Private Limited Company’s trademark yourself, but professional help ensures a smooth and error-free process. Chhabria Associates can assist in trademark search, documentation, filing, and handling objections to ensure successful registration.

Would you like to proceed with filing through Chhabria Associates or need assistance in self-filing? 🚀