Donation Receipt and Utilization Report for an NGO
The latest formats for Donation Receipt and Utilization Report for an NGO in compliance with Indian regulations.
Donation Receipt Format (For Corporate Donor)
[NGO Name: [NGO NAME]]
Registered Address: [Full Address]
PAN: [Trust PAN] | 80G Registration No.: [If applicable]
CSR Registration No.: [If applicable]
Email: [NGO Email] | Phone: [NGO Contact]
DONATION RECEIPT
Receipt No.: [Unique No.]
Date: [DD/MM/YYYY]
Received with thanks from [Donor’s Name (Company Name)], having PAN [Donor’s PAN], an amount of ₹5,00,00,000/- (Rupees Five Crore only) through [Mode of Payment – Cheque/NEFT/RTGS], Transaction No. [Reference No.], drawn on [Bank Name], dated [DD/MM/YYYY], towards CSR Contribution/General Donation/Specific Project Donation for the purpose of [Project Name – Health & Family Welfare].
-This donation is eligible for tax exemption under Section 80G of the Income Tax Act, 1961 (if applicable).
-No goods or services were provided in exchange for this donation.
For [NGO NAME]
[Signature]
[Authorized Signatory Name]
Designation
[NGO Seal & Stamp]
Utilization Certificate Format
UTILIZATION CERTIFICATE
To,
[Corporate Donor Name]
[Donor’s Address]
Subject: Utilization Certificate for ₹5 Crore Donation
Dear [Donor’s Name],
As per the donation received from [Donor’s Name (Company)], vide Transaction No. [Transaction ID], dated [DD/MM/YYYY], amounting to ₹5,00,00,000 (Rupees Five Crore only), we confirm that the funds have been utilized for the following purposes under the Health & Family Welfare Program as per CSR compliance:
Fund Utilization Details
|
S.No |
Particulars |
Amount Allocated (₹) |
Amount Spent (₹) |
Balance (₹) |
|
1 |
Medical Equipment Purchase |
X,XX,XXX |
X,XX,XXX |
XX,XXX |
|
2 |
Awareness Campaigns |
X,XX,XXX |
X,XX,XXX |
XX,XXX |
|
3 |
Health Check-up Camps |
X,XX,XXX |
X,XX,XXX |
XX,XXX |
|
4 |
Operational Expenses |
X,XX,XXX |
X,XX,XXX |
XX,XXX |
|
Total |
₹ 5,00,00,000 |
₹ 5,00,00,000 |
₹ 0 |
|
-This certificate is issued in compliance with CSR requirements under Section 135 of the Companies Act, 2013.
-Audited financial statements and project reports are available upon request.
For [NGO NAME]
[Signature]
[Authorized Signatory Name]
Designation
[NGO Seal & Stamp]
Additional Notes:
- If funds are not fully utilized, mention the remaining balance and proposed usage timeline.
- Attach supporting documents (e.g., invoices, impact report, bank statements, and project photos if needed).
- The Utilization Certificate should be issued by a Chartered Accountant (CA) if required by the donor.
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